CLARKE COUNTY EQUINE ENTHUSIASTS 4-H CLUB BYLAWS
Article 1 – Election of Officers
Section 1 – Eligibility All club members are eligible to serve as officers; however only senior 4-Hers may serve in the role of President . Section 2 - Election Procedures The officers of this club shall be elected at the September or October meeting of each year, with the exception of the Treasurer position, which is held for 2 years. Any member may nominate a candidate for an officer; however once nominated, he or she must choose to accept or decline the nomination. All elected officers must attend Officer’s Training. Members shall hold office for one year. Voting for officers is by majority rule and by secret ballot.
Article 2 – Duties of Officers
The President shall preside at all meetings of the club and have in mind at all times the best interests of the club.
The Vice President shall perform the duties of the president in his or her absence. He or she shall serve as chair of the yearly program committee.
The Record/ Secretary shall keep a record of all proceedings of the club and shall keep an accurate roll of all members. The secretary shall submit a completed club secretary book that includes an up-to-date club constitution and bylaws to the unit Extension office by the unit deadline, and shall act as correspondent in matters pertaining to the business of the club.
The Treasurer shall receive and take care of all money belonging to the club and shall pay it out upon the order of the president. The treasurer shall also be the chair of the Budget and Finance Committee. The treasurer will submit a completed club treasurer’s book to the unit Extension office by the unit deadline.
The Historian shall keep an accurate scrapbook of all local club news and events, as well as unit-wide and statewide events.
Article 3 – Membership
Section 1 – Responsibilities Members must: a) Complete 4-H Enrollment, 4-H Code of Conduct, Health History Report, and Media Release forms and return them to the 4-H club volunteer organizational leader. b) Abide by the Virginia 4-H Code of Conduct. Members may be removed from 4-H programs or activities for violation of the Virginia 4-H Code of Conduct. c) Regularly attend local club and project meetings. d) Attend a recommended minimum of two regular club meetings to be eligible to participate in district and state competitive events. e) Enroll in one or more projects and keep 4-H project records and portfolio. f ) Share what they learn in one of their projects through talks, demonstrations, or exhibits. g) Participate in at least one club service project. h) Agree to abide by project or club agreements, if used.
Article 4 – Meetings
Section 1 – Dates The regular meetings of the Equine Enthusiasts 4-H Club will take place on the 2nd Tuesday of each month. The President with the consent of the club organizational leader can call special meetings of the club with a minimum advance notice to the membership of seven (7) days. Section 2 – Quorum
The club may transact business when a quorum of 50 percent of club members is present. Voting members must meet membership criteria listed in Article 3 of the constitution. Section 3 – Order of Business 1. Call to Order 2. Pledge of Allegiance and the 4-H Pledge 3. Roll Call 4. Minutes of Last Meeting 5. Treasurer’s Report 6. Other Reports (other officers, committees, 4-H leaders) 7. Unfinished Business 8. New Business 9. Announcements 10. Adjournment 11. Educational Program/Project Work 12. Team Building (recreation, singing, refreshments, etc.) Section 4 – Parliamentary Procedure Robert’s Rules of Order shall govern the meetings of the club.
Article 5 – Fiscal Operations
Section 1 – Dues This 4-H club will not assess dues of its members. Section 2 – Club Financial Account The Equine Enthusiasts 4-H Club finances will be kept in an account in Bank of Clarke County. Two signatures will be required on the account, the 4-H club treasurer and the adult leader assigned as the treasurer’s mentor.
Article 6 – Plan of Work
A committee of the club officers and the adult leaders will write The Club Annual Program Plan. The plan will be presented to the club membership for adoption not later than the second meeting of the year.
Article 7 - Amendments to the Bylaws
These bylaws may be amended by a majority vote of the members present at any regular meeting.