Virginia 4-H Club Constitution
Article 1 – Name
This club shall be known as the Equine Enthusiasts 4-H Club of Clarke County, Virginia
Article 2 – Purposes
The purposes of this club shall be:
1. To stimulate member’s personal growth and development
2. To have fun while learning practical life skills
3. To develop effective leadership in youth and adults
4. To help youth develop responsible citizenship
The development of club members will occur through 4-H project work; club meetings, demonstrations, and community service; club, county, district, state, regional, national and international 4-H events; and other activities.
Article 3 – Membership
Section 1 – Nondiscrimination
Club membership is open to all, regardless of race, color, national origin, sex, religion, age, disability, political beliefs, sexual orientation, or marital or family status.
Section 2 – Age
Membership is open to all junior, intermediate, and senior 4-H members. Cloverbuds cannot be club members, but may participate as a subgroup of the club according to state 4-H policy.
Article 4 – Officers
The officers of this club shall be president, vice president, recorder/secretary, treasurer, and historian.
Article 5 – Committees
The following committees shall be appointed to serve for the club year: (a) program-planning
(b) community service, (c) membership, and (d) fundraising/audit. Standing or special committees may be created as needed. Members are expected to volunteer for committee assignments. The president has the authority to appoint committee chairs and members.
Article 6 – Meetings
There shall be a minimum of eight meetings of the club each year. Attendance and participation can be promoted through incentive and recognition programs.
Article 7 – Finances
The club will follow all Virginia Cooperative Extension and Virginia 4-H fiscal policies as well as state and federal regulations. One volunteer club leader will be assigned as the mentor to the elected treasurer.
Article 8 – Volunteer Leaders
The volunteer leadership of this club shall consist of a minimum of two (2) adults. A 4-H volunteer is anyone beyond 4-H member age who is enrolled, and of his/her own free will, without compensation or expectation of compensation beyond possible reimbursement of out-of-pocket expenses, performs a task at the direction of and on behalf of the Virginia 4-H program. All 4-H club leaders are expected to abide by the Standards of Behavior for Virginia 4-H Volunteers and will have received 4-H volunteer orientation and training prior to leading a 4-H club.
Article 9 – Parents
Parents/guardians of club members should wait until two responsible adults are present before leaving their child(ren) at a meeting. They must arrive to pick up their child(ren) 15 minutes before the scheduled meeting adjournment. Parents/guardians are expected to abide by the Virginia 4-H Expectations of Volunteers statement.
Article 10 – Extension 4-H Staff
The organization, program, and activities of this club shall be under the general direction of the unit 4-H or other Extension staff.
Article 11 – Dissolution
Upon dissolution, the members of the Equine Enthusiasts 4-H Club agree to the following procedure: The Equine Enthusiasts 4-H Club shall be terminated and dissolved by a majority vote of the membership in favor of dissolution and termination of the 4-H club. The members shall also vote on how to disburse club resources to a project or activity or contribution to the betterment of the county or state 4-H program. If this 4-H club dissolves or fails to reorganize without a vote of the members, the resources become the property of the unit 4-H council or the unit 4-H foundation after a waiting period of one year. During the one-year waiting period, a volunteer representative of the county 4-H program will maintain the account.
Upon the dissolution and termination of the Equine Enthusiasts 4-H Club for any reason, the officers shall take full account of the Equine Enthusiasts 4-H Club assets and liabilities, and shall liquidate the assets and shall apply and distribute the proceeds there from in the following order:
A. To the payment of the debts and liabilities of the Equine Enthusiasts 4-H Club.
B. To the setting up of any reserves that the officers may deem reasonable for the purpose of paying any unforeseen liabilities or obligations of the club.
C. The remaining balance shall be distributed to the Clarke County Unit 4-H Council for the purpose of program development directly related to the enrichment of the 4-H youth program.
Each of the members shall be provided a statement prepared by the Equine Enthusiasts 4-H Club outlining the assets, liabilities, and the distribution upon complete liquidation. Upon compliance with these terms and the distribution of the funds, the 4-H club shall cease to exist.
Article 12 – Amendments
Providing notice has been given at the previous meeting, this constitution may be amended at any regular meeting by a two-thirds vote cast by those in attendance.